Results
What it looks like when the repeat work goes.
Four worked examples, one for each kind of business we work with: the problem, what we would build first, and what the numbers say.
Worked examples, not client results. Each business is a composite of what we hear in Automation Reviews, and the figures use the same illustrative 40% as the calculator. Released capacity only becomes a cash saving if costs are actually reduced. Your Automation Map gives you your own numbers, costed task by task.
Construction & trades
An 18-person electrical contractor
The problem
The owner writes quotes at night for work that often never goes ahead. Weekend enquiries wait until Monday, and won jobs are typed into the schedule and the accounts by hand.
What we would build first
- Enquiries answered within minutes, with the questions the owner asks before quoting
- Draft quotes built from the price book and past jobs, for the owner to check
- Accepted quotes flowing straight into the job system and the accounts
- Invoices raised when a job closes, with reminders when they age
The numbers
- Repetitive admin a year
- $140,400
- Hours a week released (illustrative)
- 24
- Capacity released a year
- $56,160
What the Map would measure: Time to first reply, Quote turnaround, Days from job close to invoice.
Professional services
A 30-person engineering consultancy
Tender volume is up and the same senior people write every bid from scratch. The best answers already exist in past bids, but finding them takes longer than rewriting them.
What we would build first
- First drafts assembled from past bids, CVs and project sheets
- Project knowledge searchable by anyone, with the source attached
- Client intake set up without re-keying
- Timesheet chasing and draft invoices handled on schedule
Repetitive admin a year
$198,900
Hours a week released (illustrative)
18
Capacity released a year
$79,560
What the Map would measure: Hours per tender, Senior hours on formatting, Days to invoice.
NDIS & disability providers
A 45-person NDIS provider
The problem
Rosters change every day, shift notes and incident forms are chased by hand, and claims wait while someone matches shifts to service agreements.
What we would build first
- Roster changes sent to support workers and participants automatically
- Shift notes and forms checked for gaps before the end of each week
- Claims prepared from completed shifts, with exceptions flagged for a person
- A weekly view of hours delivered against each plan
The numbers
- Repetitive admin a year
- $152,880
- Hours a week released (illustrative)
- 28
- Capacity released a year
- $61,152
What the Map would measure: Hours on rostering admin, Notes chased per week, Days from shift to claim.
Growing businesses
A 120-person distributor across three sites
The problem
Orders arrive by email and phone and are typed into three systems. Customers ring to ask where their order is, and month-end takes a week of spreadsheets.
What we would build first
- Orders read from email and entered once, across every system
- Customers told where their order is before they ask
- Supplier invoices read and entered, with anything odd flagged
- Weekly and month-end reports built the same way every time
The numbers
- Repetitive admin a year
- $374,400
- Hours a week released (illustrative)
- 60
- Capacity released a year
- $149,760
What the Map would measure: Orders re-keyed, Where-is-my-order calls, Days to close the month.
How we prove it
Every result is measured against your own baseline.
Before anything is built, your Map records how long things take today. After that, every month, you see the difference in hours, not opinions.
- 1
Baseline in the Map
How long quotes take, how fast enquiries are answered and how many hours go on re-keying, measured before we start.
- 2
Before and after
Each automation ships with a before-and-after against that baseline, on your real work.
- 3
Monthly one-page report
Hours given back, what is running and what comes off the list next, every month.
Start here
Find out what could come off your team's list.
A free 30-minute Automation Review. We go through where the time goes, task by task, and tell you what could come off the list and what needs a person. There's nothing to buy on the call.
- 1Free 30-minute ReviewWhere the time goes, task by task.
- 220-minute PlaybackWhat we found, and whether a Map is worth doing.
- 3Your Map, only if it’s worth itEvery task costed and ranked. Guaranteed.