The same people write every tender
First drafts are assembled from your past bids, CVs and project sheets, ready for review.
Professional services
Stop starting every tender from scratch.
Your best work is already written: past bids, reports, methods and lessons learned. We turn it into first drafts and answers your team can use, so senior people spend their time on judgement, not formatting.
Engineering, consulting, legal and accounting firms
You'll recognise this
Sound familiar?
Know-how lives in a few heads
Your own documents become searchable by anyone, with the source attached to every answer.
New starters take months
They learn how your firm does things from your material, not by interrupting seniors.
Billing admin eats Fridays
Timesheets are chased and draft invoices prepared on schedule.
First jobs
What we take off your team first.
Tender and proposal drafts
First drafts assembled from your past bids, CVs and case studies, ready for review.
Searchable project knowledge
Ask a question, get the answer from your own past projects and documents, with the source.
Client intake
New enquiries captured, checked against your records for conflicts and set up without re-keying.
Onboarding from your own material
New starters learn how your firm does things from your documents, not from interrupting seniors.
Time and billing admin
Timesheet chasing, work-in-progress reports and draft invoices handled on schedule.
Standard documents
Engagement letters, reports and routine correspondence drafted from templates and data you already hold.
Imagine
Monday morning, done differently.
6:00 AM
The inbox, already sorted
Overnight client emails filed against the right matter, routine requests answered.
7:30 AM
Timesheets in
Last week's gaps were chased on Friday, so billing starts with clean data.
9:00 AM
A tender first draft
Assembled from your past bids and project sheets, ready for a senior review.
12:00 PM
New client set up
Intake captured, checked against your records and opened without re-keying.
4:00 PM
Work in progress on one page
Hours, billing and what is ready to invoice, for every partner.
This isn't science fiction. It's what happens when the repeat work runs itself.
The exact capabilities depend on your existing systems and the automations implemented.
Your numbers
How much is the repeat work costing you?
Answer five quick questions. Your snapshot appears straight away, before we ask for anything.
Your Business Efficiency Snapshot
Your snapshot appears here as soon as the first three answers are in.
After your Map
Someone from Maintain, inside your business.
Your Map shows what to take off your team first. Then a named lead from Maintain joins your business, part time or full time. They connect your systems, take the next job off your people and keep everything running. Your technology department, without having to build one.
Embedded Automation Lead: part time
Businesses whose Map found a steady list of work to take off the team.
Embedded Automation Lead: full time
Larger businesses, or Maps that found more work than a part-time lead can get through.
Pricing is set from your Map and walked through on the Playback call, before you commit to anything.
How the two options work →
Start here
Find out what could come off your team's list.
A free 30-minute Automation Review. We go through where the time goes, task by task, and tell you what could come off the list and what needs a person. There's nothing to buy on the call.
- 1Free 30-minute ReviewWhere the time goes, task by task.
- 220-minute PlaybackWhat we found, and whether a Map is worth doing.
- 3Your Map, only if it’s worth itEvery task costed and ranked. Guaranteed.