A new system went in, and nobody stopped re-keying
Orders, jobs and customers flow between your systems on their own, entered once.
Growing businesses
Your systems should talk to each other. Your people shouldn't have to.
As businesses grow they add systems, and people end up as the glue between them. We connect the systems you already have, take the copying and chasing off your team, and give you the reports you keep asking for.
Any other sector, up to 500 staff
You'll recognise this
Sound familiar?
Month-end takes a week
Weekly and month-end reports build themselves from your systems, the same way every time.
Customers ask where things are up to
They are told before they need to ask.
You're hiring admin across sites
The repeat work comes off the list first, so new hires go where a person is needed.
First jobs
What we take off your team first.
System-to-system handoffs
Orders, jobs and customers flow from your CRM to accounts to operations without re-keying.
Document processing
Supplier invoices, forms and orders read and entered automatically, with exceptions flagged.
Reporting packs
Weekly and month-end reports built from your systems, on time, the same way every time.
Service coordination
Bookings, reminders and rescheduling handled across teams and sites.
Customer updates
Customers told where their order or job is up to before they call to ask.
Inbox triage
Shared inboxes sorted, routed and answered for the routine requests.
Imagine
Monday morning, done differently.
6:00 AM
Overnight orders entered once
Every order is in every system that needs it, typed by nobody.
7:30 AM
Customers already updated
Anyone waiting on an order or job knows where it is up to.
9:00 AM
Supplier invoices entered
Read, entered and matched, with anything odd flagged for a person.
12:00 PM
Every site in step
Stock, dispatch and bookings agree across sites without a phone call.
4:00 PM
The week on one page
Sales, margin and cash, built from your own systems.
This isn't science fiction. It's what happens when the repeat work runs itself.
The exact capabilities depend on your existing systems and the automations implemented.
Your numbers
How much is the repeat work costing you?
Answer five quick questions. Your snapshot appears straight away, before we ask for anything.
Your Business Efficiency Snapshot
Your snapshot appears here as soon as the first three answers are in.
After your Map
Someone from Maintain, inside your business.
Your Map shows what to take off your team first. Then a named lead from Maintain joins your business, part time or full time. They connect your systems, take the next job off your people and keep everything running. Your technology department, without having to build one.
Embedded Automation Lead: part time
Businesses whose Map found a steady list of work to take off the team.
Embedded Automation Lead: full time
Larger businesses, or Maps that found more work than a part-time lead can get through.
Pricing is set from your Map and walked through on the Playback call, before you commit to anything.
How the two options work →
Start here
Find out what could come off your team's list.
A free 30-minute Automation Review. We go through where the time goes, task by task, and tell you what could come off the list and what needs a person. There's nothing to buy on the call.
- 1Free 30-minute ReviewWhere the time goes, task by task.
- 220-minute PlaybackWhat we found, and whether a Map is worth doing.
- 3Your Map, only if it’s worth itEvery task costed and ranked. Guaranteed.